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How to Export Gmail Emails to PST Format using Outlook?

Export Gmail Emails to PST Format: Email is more than simply a reference in today’s world; it serves several purposes. Users use this as an escape in order to interact with one another. Gmail is a popular and free email service that is used by millions of people all over the globe. Users are provided with the ability to effectively organize their data, emails, calendars, tasks, and contacts via this platform. By creating the appropriate internet connection, one is able to access it whenever they want and wherever they are.

However, users may find it more convenient to -based to export Gmail emails to PST. It is a secure and dependable tool for storing users’ emails, and it gives users the ability to view their emails on both the web and their desktop computers. One may avail themselves of a variety of advantages offered by the Office suite of apps by integrating their Gmail emails into Outlook.

Because of this, you will discover in this post the exact procedures to follow in order to export Gmail emails to PST files with Outlook.

Reasons to Export Mail from Gmail to PST with Outlook

The following is a list of the several reasons why it is essential for users to export Gmail emails to PST files:

  • There are occasions when Gmail users desire to permanently remove the data associated with their account. They wish to export Gmail emails to PST format as a precautionary measure before deleting it.
  • It’s possible that you would desire to access your Gmail data using the Outlook email client.
  • to protect the data stored in Gmail accounts from dangers that are either needless or disorganized.
  • In order to access the emails stored in Gmail using desktop-based email storage solutions.
  • Users are interested in converting their Gmail emails into PST format since it is compatible with all versions of Microsoft Outlook.

These are the many circumstances to export Gmail emails to PST. Let’s have a look at several other procedures that may be used to get the conversion of Gmail data started.

Manual Methods to Export Gmail Emails to PST with Outlook

To export Gmail emails to PST format on Windows, follow these steps:

Step 1: Connect Both Gmail to Outlook Accounts

Important Note: After the Google news “Google Less Secure Apps Not Working“, nobody can connect the Gmail accounts. to connect the both accounts enable the IMAP settings and generate app password in Gmail.

  1. Open Microsoft Outlook on your computer and choose “File” > “Add Account” from the menu that appears.
  2. Click the Connect option once you have entered the Gmail Profile email address that you want to import.

    Connect option

  3. Now, on the Gmail Verification box, enter the password, and then click the Sign in button.
  4. If you have enabled the two-step verification process, then you need to do it as well.
  5. At this point, you should grant all of the rights for the Google account.
  6. Your Gmail account will be supported by Outlook very soon. To finish, click the Done button.

Step 2: Export Gmail Emails as PST Format

  1. After you have finished configuring everything, go to the “File” menu and choose “Open & Export.

    Open & Export

  2. Simply choose the Import/Export button.


  3. After making your selection, click the Next button to continue.
  4. Click the Next button once you have chosen the Outlook Data File (.PST) format.

    Outlook Data File

  5. Choose to export only the folders in your inbox as a PST file.

    export only the folders

  6. After you have specified the output route, click the Finish button.

    Finish button to Export Gmail Emails to PST Format

Because this approach is limited to exporting just the inbox of a Gmail profile, it may be used when all you want to do is import your inbox into a PST file. You can utilize the method described above for this purpose.


I have supplied a couple of different ways to export Gmail emails to PST format used by Outlook. If you wish to export solely the contents of your Inbox, you should use the first approach; otherwise, you should use the second way. The second approach enables you to move emails from one Gmail account to another as well as convert all of the inbox data from Gmail to Outlook, which includes all of the contacts, calendar, tasks, and documents, among other things. You may quickly archive all of the data included inside the mailboxes by using the procedures that have been described above, and then you can export the data to Microsoft Outlook at a later time.

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