How to Convert PST Files to PDF Adobe Acrobat? Free Method

Converting PST (Personal Storage Table) files to PDF (Portable Document Format) with attachments manually can be a daunting task for some users. PST files are typically used by Microsoft Outlook to store email messages, contacts, calendar events, and other data.

On the other hand, PDF files are commonly used for sharing documents in a consistent format that can be viewed on any device. While there are several tools available online to convert PST to PDF with attachments automatically, some users may prefer to do it manually. In this article, we will provide step-by-step instructions on how to manually convert Outlook email to PDF with attachments.

Reasons to Convert PST to PDF with Attachments

There are several reasons why someone might want to convert PST to PDF with attachments, including:

1. Compatibility: PST files are specific to Microsoft Outlook, so converting them to PDF with attachments ensures that the recipient can open PST files and view them on any device without needing Outlook or any other software.
2. Preservation: PDF files are a standard format for preserving documents, and they can be easily archived and shared without fear of the data being lost or altered.
3. Accessibility: PDF files are easily accessible, and they can be easily opened and viewed on any device, including smartphones, tablets, laptops, and desktops.
4. Security: PDF files can be password protected and encrypted, ensuring that sensitive information contained in the email attachments is not accessed by unauthorized persons.
5. Portability: PDF files are lightweight and can be easily shared via email or other file-sharing platforms, making them an ideal format for sharing large files that may not be suitable for email attachments.

Overall, converting PST to PDF with attachments makes it easier to share important information while ensuring that the data is preserved, accessible, secure, and portable.

How to Convert PST to PDF with Attachments Manually?

Here we will show you two free manual methods to convert PST to PDF with attachments using Adobe acrobat and by printing emails.

How to Convert PST to PDF with Acrobat?

Here are the step-by-step instructions on how to convert PST to PDF with attachments using Adobe Acrobat Pro DC:

1. Launch Adobe Acrobat Pro DC on your computer.
2. Click on the “Tools” tab in the top menu and select “Export PDF” from the drop-down menu.
3. In the Export PDF window, click on the “Microsoft Outlook” option under the “Convert PDF” section.
4. Click the “Select File” button and navigate to the location of the PST file that you want to convert PST to PDF with attachments.
5. Once you’ve selected the PST file, click on “Open.”
6. In the Export PDF window, select the options you prefer for conversion. You can choose to include or exclude attachments, select the pages you want to convert, and set other options.
7. After making the desired selections, click on “Export.”
8. Adobe Acrobat Pro DC will then convert PST to PDF with attachments according to the options you selected.
9. Once the conversion is complete, you can save the PDF file to the desired location on your computer.
10. You can now open the PDF file and view the email messages and attachments that were contained in the original PST file.

Converting PST to PDF with attachments using Adobe Acrobat Pro DC is a straightforward process that can be done in just a few steps.

Steps to Printing Outlook PST Emails

Here are the steps to print Outlook emails:

1. Open Microsoft Outlook on your computer.
2. Click on the email message that you want to print to open it.
3. Click on the “File” tab in the top menu and select “Print” from the drop-down menu.
4. In the Print window, you can choose the printer you want to use and customize the print settings such as the number of copies, pages to print, and print style.
5. Once you have made your selections, click on “Print” to start printing the email message.
6. If you want to print multiple email messages, you can repeat the process for each message.
7. Alternatively, you can select multiple email messages by holding down the “Ctrl” key on your keyboard while clicking on each email message. Then, right-click on one of the selected messages and choose “Print” from the context menu.
8. If you want to print all the email messages in a folder, you can click on the “File” tab in the top menu and select “Print” from the drop-down menu. In the Print window, select the folder you want to print from the “Print Options” section and click on “Print.”

Printing Outlook emails is a simple process that can be customized according to your preferences.

Drawbacks of using Manual Methods

While manual methods to convert PST to PDF with attachments or performing other tasks in Outlook can be useful in some situations, they may have several drawbacks:

• Time-Consuming: Manual methods can be time-consuming, especially when dealing with large amounts of data. Performing tasks such as exporting or importing data, selecting email messages to print, or manually copying and pasting data can be tedious and may take a long time.
• Error-Prone: Manual methods are more prone to human errors, such as selecting the wrong options, copying and pasting the wrong data, or accidentally deleting important information.
• Limited Functionality: Manual methods may not have all the functionalities or features available in automated tools. For example, converting PST to PDF with attachments manually may not offer the same level of customization or automation as using a specialized software tool.
• Compatibility Issues: Manual methods may not always be compatible with different versions of software or operating systems, which can cause problems when transferring data between different computers or devices.
• Security Risks: Manual methods may also pose security risks, especially when dealing with sensitive information such as passwords or personal data. Manual methods may not have the same level of encryption or protection as automated tools.

Overall, manual methods may be useful in some situations, but they have several drawbacks that can make them less efficient or less secure compared to using automated tools or specialized software.

Conclusion

In conclusion, convert PST to PDF with attachments or performing other tasks manually in Outlook can be useful, but they may have several drawbacks, including being time-consuming, error-prone, and limited in functionality. Additionally, manual methods may not always be compatible with different versions of software or operating systems and may pose security risks when dealing with sensitive information. Therefore, it is recommended to use automated tools or specialized software to perform these tasks efficiently, accurately, and securely. Automated tools can offer more advanced features, customization, and security measures that are not available through manual methods. Ultimately, the choice of whether to use manual methods or automated tools will depend on the specific needs and requirements of each user.